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OOLYO on the Evolution of TimeTracking

OOLYO on the Evolution of TimeTracking

Evolution of Timetracking

Benjamin Franklin, one of the most infamous founding fathers of the United States, gave us this quote: “Time is money. and timetracking your employees makes you money!” This statement couldn’t be more true than in the relationship between workers and employers. In order for our free-market system to function, employees must exchange their time with employers for an agreed upon wage that those employers must then pay. This is why using a time tracker for tracking work is so important – unless employers ensure that they are doing effective time management, it is less likely that workers will be reimbursed correctly. Let’s take a look at a typical American worker (we’ll call him …. Julio) and observe his journey through the history of time tracking.

It wasn’t until the Industrial Revolution that tracking work became a necessity. Prior to this time, most work performed was farming labor. In the old days, time management meant working when the sun was up and stopping when the sun went down – tracking hours did nothing to improve your productivity as long as necessary work was getting done. But when the Industrial Revolution came roaring through the 1800’s, the environment of work delivery shifted. Instead of Julio running a plow on his farm all day, he’s now working in a lumber factory. It’s likely that no one, including Julio, is tracking hours that Julio works. The factory owners love this because Julio’s labor is cheap, making the process of turning lumber into… smaller pieces of lumber really inexpensive.

After a few decades of unbridled factory work expansion, the governments benefiting from the Industrial Revolution decided that maybe it wasn’t so great for people to be working as much as they physically could. Laws were passed placing restrictions on the number of hours employees could work, and companies were required to start tracking employee hours to ensure compliance with the requirements. Employees and employers both benefited from this change – employees like Julio would have a record of the number of hours they worked to ensure they received correct wages, and companies were able to verify that their employees were working the hours they claimed. In order for this to work, employers needed an effective time management system in place.

Soon after these requirements were in effect, the first time clocks were made available. Like most things, they weren’t a great first attempt. The time clocks were bulky, expensive, and extremely hard to use for both employee and employer. Employees were required to place a thick time-card in exactly the right spot and pull a lever to correctly stamp their time card when they arrived for work and when they left. The employer would then need to collect, review, and manually enter the data from those time cards into a payment ledger. Imagine the most mundane data entry task you’ve ever completed – still way better than this. Although time clocks became smaller and easier to use throughout the century, software programs for managing time card data, including simple spreadsheets, weren’t available until the 1990’s.

So what can we expect to see in the modern workplace? Although some businesses still use an electrical time clock system in which an employee must have their physical time card stamped, many businesses are choosing to use integrated software to track employee time. When our friend Julio clocks into work, he is probably doing it on a computer screen, or on a mobile time tracking app. New software manages employee time electronically and can link with payroll and benefit software. This gives Julio and his employer a lot of new planning tools, such as tracking employee hours worked, planning upcoming pay, and reviewing accrued time off to visit the old farm.

Although time clocks have changed significantly in the last century, their purpose – to provide an accurate record of employee hours – remains an important part of the modern workplace. In the future, Julio and the rest of us will have access to good time tracking software, including more fluid system interfacing and improved mobile applications, making the process of employee time tracking easier for everyone.

OOLYO Mobile: Apple and Android Time Tracking

OOLYO Mobile: Apple and Android Time Tracking

OOLYO has mobile versions for tracking hours while away from your desk:

  1. Android Timetracker Version
  2. iOS Timetracker Version

Use the mobile versions to enter hours while out of office, visiting clients, or you just forgot to add your hours at the end of the day and need to get them in before the morning.

Best of all, the mobile versions are included with all versions.

See our pricing for further information.

See our features for what great functionality you get when using OOLYO to track your time:

 

 

Testimonials

Testimonials

 Read client testimonials on the benefits of OOLYO for your business.
“Oolyo has been an indispensable tool for me and my team during the last year! Tracking time could not be easier or more user-friendly than this. The data is extremely easy to extract; I can pull monthly reports in seconds, and for quick snapshots, I can view the report online and see beautiful graphs of time spent on projects and tasks. Best of all, the Oolyo support team is incredible, and they often reply to my inquiries within hours. We could not be happier with Oolyo’s time tracking solution.”
Jamie Melius – IT Coordinator, First Service Residential
Oolyo is a great tool for tracking my billable hours and reimbursed expenses for my consulting business.  I have a lot of clients and projects, but setting up Oolyo is fast and easy.  The program allows “me to record time, to the minute, for each project. Also, it allows my subcontractors to track their hours online, and I can download their progress from anywhere.   I use the excel reports to download the pre-filtered data for billing. Oolyo is an indispensable part of my business for time tracking and billing.”
Brenda Nailor, Nailor Regulatory Consulting Inc.

Began using for time-tracking for a SRED project. Oolyo is now used for our entire company and has replace our paper time sheets.

Greg Patrick – Redrick Technologies

 
A big thanks to our customers who’ve reviewed us on Capterra:
Is Entering Your Hours a Waste of Time?

Is Entering Your Hours a Waste of Time?

Entering hours can be tedious and seem like a waste of time to employees. From my experience there are three types of employees when it comes to tracking time:

 

The Pro: The Pro almost always has her hours entered on time. She rarely forgets or makes an error. About 20% of employees are Pros.

The Dud: The Dud rarely has her hours entered on time. She often forgets to enter her hours and makes frequent errors. About 20% of employees are Duds.

The Bud: The Bud usually has her hours entered on time. She sometimes makes errors. Most employees, about 60%, are Buds.

 

Education is the most effective way to improve time tracking and motivate employees to enter their hours. It’s best to focus on the Buds, as they’re most likely to improve their performances; generally, Pros will be Pros and Duds will stay Duds.

 

First, employees need to understand how crucial it is that they enter their hours in on time, and accurately – and you’d be surprised how many don’t understand what happens with the hours they enter. Without their hours entered payroll cannot be processed and they can’t be paid. Clients cannot be invoiced if hours are not entered, meaning the company won’t be paid. And worse, if employees forget to enter their hours, or make errors, this can result in under-billing clients or clients noticing those errors, all of which affects the professional image of the company.

 

Some not-so-obvious problems that occur when hours aren’t entered include a loss of productivity and a negative impact on morale. When employees do not enter their hours supervisors have to remind them and then review their hours until they are entered. This wastes the supervisor’s time and can cause resentment towards the employee if it occurs on a regular basis. Those responsible for processing invoices and payroll may also have their time wasted, the end result being a loss of productivity and a potentially negative work environment.
Including information about the importance of time tracking in your Employee Manual and having employees sign off on it can result in modest improvements in performance, though there may always be employees who forget to enter their hours. The best way to improve performance is through daily reminders, and while this may seem like a tedious and frustrating experience we’ve found that sending an automated email near the end of each work day resulted in a significant increase in time tracking efficiency. This is a less intrusive and non-personal method of reminding employees they need to enter their hours, and results in a more efficient, productive and happier workplace all around.

See OOLYO features and pricing for how OOLYO can benefit with tracking your employee hours.

How to Use Oolyo Time Tracking to Maximize Your SR&ED Claim

How to Use Oolyo Time Tracking to Maximize Your SR&ED Claim

For all of the new company founders and colleagues who are beginning to research the positive financial impact claiming SR&ED credits, this post is for you.

SIGN UP NOW FOR YOUR FREE TRIAL

 

Let’s start with what SR&ED actually is and from there we’ll let you know how we can help get you set up to claim.

SR&ED stands for “The Scientific Research and Experimental Development Program”. It is a federal tax incentive program, administered by the Canada Revenue Agency (CRA), that encourages Canadian businesses of all sizes, and in all sectors to conduct research and development (R&D) in Canada. It is the largest single source of federal government support for industrial R&D.

http://bit.ly/1hWT8Mi

The SR&ED Program gives claimants cash refunds and/or tax credits for their expenditures on eligible R&D work done in Canada.

One of the big challenges for new companies wanting to file for SR&ED is tracking what you’ve been doing and how long it’s taken. Then the challenge becomes reporting your hours to your SR&ED claims expert for them to verify your claimed advancements and submit them to the Canada Revenue Agency.

If you’d like to read more about SR&ED, this guide from Boast Capital is a perfect place to start: http://bit.ly/1DR3PKT

So how can we help?

Oolyo online time tracking software is much more than a regular timesheet or excel spreadsheet. It allows you and your co-workers to input time and tag any time worked on projects that may be eligible for SR&ED. Not only that, it’s easy and fast to enter any notes that may be of importance for your SR&ED consultant to review.

  • Automate and easily track labour time and costs associated with projects eligible for SR&ED.
  • Justify SR&ED tax credit claims to CRA reviewers with documentation and reporting.
  • Ensure your organization receives the tax credits to which it is entitled.
  • Implement the tools and methods used by successful claimants.

Want to get started on your  SR&ED filing?

Get Started

 

Oh and if you need some help, here are some great experts in the field:

Love,

The OOLYO Team

How Time Tracking Helps You Get Paid

How Time Tracking Helps You Get Paid

You may be wondering how tracking your time can make your life easier, get you paid and not interrupt the amazing workflow you’re in. Oolyo allows you to get rid of that clunky excel timesheet template that you’ve been using for an easy to use and powerful system.  You can add your clients, projects and hours in a fast an easy manner. (even typing excel timesheet template took up more time than using Oolyo). Here’s why you should make the switch.

Easy reporting

We’ll help you sort out your tasks that are to be billed to a client. All you have to do is run the report and bill. Oolyo’s input feature allows you to add notes and tags to the task. So, forget trying to remember what happened to all your hours at the end of the day, week or pay period!

These tasks are archived and then you can retrieve them when creating reports weekly, monthly, or during a customized time period. No more crazy excel timesheets, just fast clean reporting from your friendly time tracker, Oolyo.

Lightning Fast Time

We don’t want to get in the way of all that amazing work that you’re doing so we’ve made it dead simple for you to add your hours. You can add them as a number or even enter them as a time, we’ll do the converting for you. Let us get out of the way of your work so you can bill more hours.

Mobile ready

OOLYO comes with an Android version and an iOS Apple version to increase productivity and make it easier to track your time. Free for all users.

Not quite convinced? Not to worry … just sign up for our Free Trial and let the hours add up.

Love,

The OOLYO Team

Welcome to the Oolyo Team

Welcome to the Oolyo Team

Welcome to the new Oolyo time tracker and timesheet killer. This is our new blog devoted entirely to the amazing software that is Oolyo. We’ll be updating you lovely folks with announcements on new features and upgrades right here, so come back often …. or even better yet, subscribe! Feel free to leave comment and let us know how we’re doing and what you’d like to see integrated.

Love,

The OOYO Team